# Workday Student + Agentic LMS Integration > Source: https://ibl.ai/resources/integrations/workday-student-agentic-lms *Transform your Workday Student data into AI-powered, personalized learning experiences — without replacing your existing infrastructure.* Workday Student is a modern, cloud-based Student Information System (SIS) trusted by higher education institutions to manage enrollment, academic records, financial aid, and student lifecycle data. When connected to ibl.ai's Agentic LMS, that institutional data becomes the engine for intelligent, personalized learning. The ibl.ai Agentic LMS is an AI-native learning management system built on purpose-built agents — not generic chatbots. It uses real-time student data from Workday Student to deliver adaptive course experiences, proactive advising nudges, and automated compliance workflows. This integration gives institutions a zero-lock-in path to AI-powered education. Your Workday Student data stays on your infrastructure, your agents run under your control, and every interaction is FERPA-compliant by design. ## Capabilities ### Real-Time Enrollment Sync Student enrollment and registration changes in Workday Student are instantly reflected in the Agentic LMS, ensuring AI agents always act on current course and cohort data without manual intervention. ### AI-Powered Personalized Learning Paths The Agentic LMS uses Workday Student academic history, program of study, and standing data to generate adaptive learning paths tailored to each student's goals and performance profile. ### Automated At-Risk Student Detection Purpose-built advising agents monitor academic standing signals from Workday Student and trigger proactive outreach, resource recommendations, or advisor alerts before students fall behind. ### Seamless Grade and Completion Passback Course completions, grades, and competency attainments recorded in the Agentic LMS are automatically written back to Workday Student, eliminating duplicate data entry and reducing administrative burden. ### AI Credentialing Tied to Degree Audit Agentic Credential agents map skill and competency attainments to Workday Student degree audit requirements, giving students and advisors a live view of progress toward graduation. ### FERPA-Compliant Data Sovereignty All student data synced from Workday Student remains on institution-owned infrastructure. ibl.ai agents run in your environment — no student records are sent to third-party AI providers. ## Setup ### Step 1: Provision Workday Student API Access (~2–4 hours) Create a dedicated Integration System User (ISU) in Workday with appropriate security domain permissions for Student enrollment, academic records, and program data. Generate API credentials for the ibl.ai middleware. Requirements: - Workday tenant admin access - Security domain permissions for Student data - Integration System User (ISU) provisioned - Workday REST API or WWS endpoint URLs ### Step 2: Deploy ibl.ai Agentic LMS on Your Infrastructure (~4–8 hours) Install and configure the ibl.ai Agentic LMS on your institution's cloud or on-premises environment. This ensures all student data remains under your control and meets FERPA compliance requirements. Requirements: - Cloud or on-premises server environment - Docker or Kubernetes support - ibl.ai deployment credentials from your account team - Network access to Workday tenant endpoints ### Step 3: Configure the Workday Student Connector (~2–3 hours) In the ibl.ai Agentic OS, activate the Workday Student connector. Input your ISU credentials, tenant URL, and select the data objects to sync — enrollment, academic standing, program of study, and grade passback. Requirements: - ibl.ai Agentic OS admin access - Workday ISU credentials - Workday tenant base URL - Data object mapping completed ### Step 4: Map Student Data Fields and Sync Rules (~3–5 hours) Define field mappings between Workday Student data objects and ibl.ai Agentic LMS learner profiles. Set sync frequency rules — real-time for enrollment events, batch for academic standing updates. Requirements: - Data dictionary from Workday Student admin - ibl.ai field mapping interface access - Defined sync schedule and trigger events ### Step 5: Deploy and Configure AI Agents (~4–6 hours) Activate purpose-built AI agents within the Agentic LMS — including MentorAI for tutoring, advising agents for at-risk detection, and credentialing agents for competency tracking — scoped to your Workday Student population. Requirements: - ibl.ai Agentic OS agent configuration access - Defined agent roles and escalation rules - Faculty and advisor onboarding completed ### Step 6: Test, Validate, and Go Live (~1–2 weeks) Run end-to-end integration tests using sandbox Workday Student data. Validate enrollment sync, grade passback accuracy, and agent behavior. Complete UAT with a pilot cohort before full institutional rollout. Requirements: - Workday Student sandbox environment - UAT test plan and pilot cohort defined - ibl.ai support team engaged for go-live ## Technical Requirements **Workday Student Prerequisites:** - Workday Student tenant (Production and Sandbox) - Integration System User (ISU) with Student data domain permissions - Workday REST API or Workday Web Services (WWS) enabled - Workday API version 2023.2 or later recommended - Network firewall rules permitting outbound calls to ibl.ai middleware endpoints **ibl.ai Agentic LMS Infrastructure:** - Linux-based server environment (cloud or on-premises) - Docker 20.x+ or Kubernetes 1.25+ for containerized deployment - Minimum 8 vCPU, 32 GB RAM for production workloads - PostgreSQL 14+ for Agentic LMS data persistence - SSL/TLS certificates for all API endpoints - ibl.ai Agentic OS license with Workday Student connector enabled **Security and Compliance:** - FERPA data handling agreement with ibl.ai in place - Data residency confirmed — all student data processed on institution-owned infrastructure - OAuth 2.0 or API key authentication for Workday ISU credentials - Audit logging enabled for all data sync events - Role-based access control (RBAC) configured for faculty, advisor, and admin personas ## FAQ **Q: Does the Workday Student and ibl.ai Agentic LMS integration require replacing our existing LMS?** No. The ibl.ai Agentic LMS is designed to complement or replace existing systems based on your needs. It can run alongside Canvas, Blackboard, or other LMS platforms while pulling data from Workday Student, giving you flexibility without a forced migration. **Q: Is student data from Workday Student sent to third-party AI providers like OpenAI?** No. ibl.ai deploys all AI agents on your institution's own infrastructure. Student data synced from Workday Student never leaves your environment and is never transmitted to external AI providers, ensuring full FERPA compliance and data sovereignty. **Q: How long does it take to set up the Workday Student and Agentic LMS integration?** A typical integration takes 2–4 weeks from kickoff to go-live, including infrastructure deployment, connector configuration, field mapping, and user acceptance testing. ibl.ai's implementation team supports the full process. **Q: What Workday Student data objects does the integration support?** The integration supports enrollment and registration records, academic standing and GPA, program of study and degree audit data, student demographic profiles, and course completion and grade passback. Additional objects can be configured via the ibl.ai Agentic OS connector framework. **Q: Can the AI agents in the Agentic LMS take action based on Workday Student data without human approval?** Yes, for defined low-risk actions like sending resource recommendations or learning nudges. For higher-stakes actions like advisor escalations or enrollment flags, agents are configured to require human-in-the-loop approval. All agent behaviors are fully configurable by your institution. **Q: Does ibl.ai support Workday Student's Sandbox environment for testing?** Yes. The ibl.ai Workday Student connector supports both Production and Sandbox tenant environments. Institutions are encouraged to complete full integration testing in Sandbox before promoting to Production. **Q: How does grade passback from the Agentic LMS to Workday Student work?** When a student completes a graded activity in the Agentic LMS, the system automatically writes the grade or competency attainment back to the corresponding Workday Student record via the configured API. Passback frequency and field mapping are configurable during setup. **Q: What compliance certifications does ibl.ai hold for this integration?** ibl.ai is designed to be FERPA, HIPAA, and SOC 2 compliant by architecture. Because agents run on institution-owned infrastructure, compliance obligations remain with the institution — ibl.ai provides the tooling, documentation, and data handling agreements to support your compliance posture.