Transform Workday Student data into personalized AI tutoring and mentoring experiences — owned by your institution, built for your learners.
Workday Student is a modern, cloud-native Student Information System used by higher education institutions to manage enrollment, academic records, advising, and student lifecycle data. When connected to ibl.ai MentorAI, that structured data becomes the foundation for intelligent, personalized AI tutoring agents.
MentorAI agents pull enrollment status, course registrations, academic standing, and program requirements directly from Workday Student to deliver context-aware guidance. Students receive tutoring and mentoring that reflects exactly where they are in their academic journey — not generic responses.
Unlike off-the-shelf AI tools, ibl.ai MentorAI agents are purpose-built and institution-owned. Your data stays on your infrastructure, your agents carry your brand and policies, and there is zero vendor lock-in. The Workday Student integration is FERPA-compliant by design.
The integration connects Workday Student's REST APIs and Workday Extend framework to ibl.ai's Agentic OS, enabling MentorAI agents to consume real-time and batch student data. A secure middleware layer handles authentication, data normalization, and event routing between the two platforms.
Exposes student enrollment, academic, and program data for secure consumption by MentorAI agents
Workday REST APIs, OAuth 2.0, Workday ExtendHandles authentication, data normalization, and secure routing between Workday Student and MentorAI agents
ibl.ai Agentic OS, REST, Webhooks, JWTExecutes personalized tutoring and mentoring sessions using enriched student context from Workday Student
ibl.ai MentorAI, LLM orchestration, RAG pipelinesPersists interaction history, agent configurations, and learning analytics on institution-controlled infrastructure
Customer-hosted cloud or on-premise database, encrypted at restCreate a dedicated Integration System User (ISU) in Workday with appropriate domain security policies. Generate OAuth 2.0 client credentials scoped to student academic and enrollment data domains required by MentorAI.
Install and configure the ibl.ai Agentic OS on your institution's infrastructure. Input Workday API credentials, define data sync schedules, and configure field mappings between Workday Student data objects and MentorAI context schemas.
Define which Workday Student data fields are ingested by MentorAI, set sync frequency for batch jobs, and enable real-time webhook triggers for at-risk flags and enrollment changes. Apply FERPA data minimization rules.
Use the ibl.ai agent builder to create purpose-built MentorAI agents for your institution. Assign roles such as course tutor, academic advisor assistant, or onboarding mentor. Connect agents to Workday Student context feeds.
Validate data flows with a subset of test student records. Conduct a pilot with a small cohort, verify that MentorAI agents surface accurate Workday Student context, and review interaction logs for quality and compliance.
Roll out MentorAI to the full student population. Monitor engagement analytics, agent performance dashboards, and Workday Student data sync health. Configure alerts for sync failures or anomalous agent behavior.
MentorAI agents automatically know which courses a student is enrolled in via Workday Student, enabling tutoring sessions that are immediately relevant to current coursework without manual setup by the student.
Agents access degree audit and academic plan data from Workday Student to guide students on remaining requirements, course sequencing, and milestone completion — acting as an always-available academic advisor.
Real-time triggers from Workday Student at-risk flags activate proactive MentorAI outreach, connecting struggling students with targeted tutoring resources and support pathways before issues escalate.
Using academic standing, program of study, and course history from Workday Student, MentorAI constructs individualized learning pathways that adapt as student records are updated in the SIS.
All student data exchanged between Workday Student and MentorAI is governed by FERPA-compliant data policies. Data resides on institution-owned infrastructure with full audit trails and access controls.
MentorAI session outcomes and competency signals are written back to Workday Student, enriching academic records with AI-assessed learning progress and supporting accreditation and reporting workflows.
Students access MentorAI tutoring agents that are pre-loaded with their current Workday Student course enrollments. Agents provide subject-specific help, practice problems, and explanations aligned to active coursework at any hour.
Advising offices deploy MentorAI agents that surface a student's degree audit, holds, and academic plan from Workday Student. Students get instant answers to advising questions, reducing advisor caseload for routine inquiries.
When Workday Student flags a student as at-risk due to grade changes or attendance, MentorAI automatically initiates a personalized outreach conversation, offering tutoring resources and escalating to human advisors when needed.
Incoming students interact with a MentorAI onboarding agent that reads their Workday Student program enrollment and surfaces personalized orientation checklists, registration guidance, and campus resource recommendations.
MentorAI assesses student competencies during tutoring interactions and writes structured skills signals back to Workday Student, supporting competency-based education programs and accreditation evidence collection.
See how ibl.ai deploys AI agents you own and control—on your infrastructure, integrated with your systems.