Financials

Description

The Financials tab shows the real cost of running a specific mentorAI—broken down by time period, provider, model, and even user.
Use it to monitor spending, compare weeks or months, and identify savings opportunities (e.g., switching models) without guesswork.

Target Audience

Instructor · Administrator

Features

Headline Cost Metrics

View Weekly Cost, Monthly Cost, and Total Cost with comparisons to the previous week or month.

Cost per Day

A daily chart that lets you hover to view exact dates and spending amounts.
Filter by Today, 7 Days, Past Month, or a Custom Range.

Cost by Provider

Breaks out spending across LLM providers (e.g., OpenAI → Gemini), especially useful when evaluating provider switches.

Cost by LLM

Shows cost per specific model (e.g., GPT-5 Latest, GPT-4.0 Mini)—ideal for optimizing mentorAI’s LLM-agnostic configuration.

Cost per User

A table listing User, Total Cost, Sessions, and Last Active—revealing heavy usage patterns and cost drivers.

Flexible Time Filters

All charts and tables automatically respect your selected timeframe.

How to Use (step by step)

Open Analytics → Financials

In the mentor header, click Analytics, then select Financials.

Read Headline Metrics

Review Weekly, Monthly, and Total Costs, and note the week-over-week or month-over-month comparisons.

Inspect Cost per Day

Use Today, 7 Days, Past Month, or Custom filters.
Hover over the chart to see the exact per-day spending.

Compare Providers

Open Cost by Provider to see how spending shifts when you switch vendors (e.g., OpenAI → Gemini).

Optimize by Model

Check Cost by LLM to identify high-cost models versus more economical options that still deliver quality.

Identify Cost Drivers (Users)

In Cost per User, sort by Total Cost or Sessions to find heavy users.
Confirm that high usage aligns with course goals and expected outcomes.

Decide & Iterate

Adjust your mentor’s LLM/model, tools, or prompts as needed.
Recheck Financials after several days to verify savings and efficiency improvements.

Pedagogical Use Cases

Budget Tracking

Monitor weekly and monthly spend to ensure programs stay within allocated budgets.

Model Selection Strategy

Use Cost by LLM to run high-stakes mentors on premium models and routine mentors on more cost-efficient ones.

Cohort Management

Cost per User helps highlight outliers for targeted guidance—encourage efficient usage among high-spending learners.

Program Reporting

Share clear cost trends and provider/model breakdowns with institutional stakeholders.

A/B Cost–Quality Tuning

Compare daily costs before and after switching models or tools to validate savings while maintaining learning outcomes.

Use Financials to make data-driven decisions about providers, models, and usage—ensuring your mentors remain both effective and fiscally responsible.